21 Free Tools for Service Businesses. No Signup. No Catch.
We build websites for plumbers, roofers, electricians, landscapers and cleaners. Along the way we kept watching good shops pay $40 to $600 a month for software they opened twice a week. So we built the parts they actually used and put them here.
Everything runs in your browser. Nothing you type is uploaded, and there is no account to make.
PHIT Web publishes 21 free tools for contractors and service businesses, in four groups. Eight pricing calculators work out what to charge and what you kept: hourly rate, markup versus margin, employee cost and labor burden, monthly break-even, material takeoff and material pricing, job profit, true cost per booked lead, and card and ACH processing fees. Five document generators print the paperwork: estimates, invoices, contracts, change orders and formal demand letters. Five more cover getting found and getting paid: a Google review link and QR builder, a static QR code generator, a three-stage payment reminder ladder, a missed-call revenue calculator and a 1099 quarterly tax calculator. Three are full applications you download and own outright: a CRM, an expense and mileage tracker, and a crew time clock.
All 21 run entirely in the browser. There is no signup, no email required, no usage cap, no expiry date, and nothing you type is sent anywhere. The three downloadable apps make no network requests at all and keep working with no internet connection.
Never used any of these? Start with three.
Twenty-one tools is a lot to stare at on a Tuesday night. Pick the line below that sounds most like your year and open those three in order. Half an hour, and you will know more about your business than most people in your trade know about theirs.
You are busy all year and the account never grows
The phone rings, the trucks roll, and December looks like January. Nine times out of ten that is a pricing problem, not a volume problem, and no amount of extra work fixes it. Do the rate first, because everything downstream keys off it.
The paperwork is buried in your truck and your texts
The estimate is a text message, the invoice is a photo of a carbon pad, and the contract was a handshake in a driveway. That is what gets argued about later, and arguments cost more than paperwork does.
The phone is not ringing enough
Before you spend another dollar on leads, find out what the phone you already have is losing. For a lot of one-truck shops the voicemail number is five figures a year, and fixing it costs less than a month of Angi.
Price it right
Know your numbers before you quote another jobHourly Rate Calculator
The pay you want, plus a full year of real overhead, divided by the hours you can honestly bill — which is nowhere near 40 a week. Comes out the far side as a rate, then prices a whole job with materials on top.
Find my rate →Markup vs Margin Calculator
A 30% markup is a 23.08% margin. On a $10,000 job that is $692.31 you thought you had and did not. Enter any two of cost, price, markup and margin, and see the gap in dollars and across a year.
Stop the leak →Employee Cost Calculator
A $25/hr hire is $68,076.50 a year once FICA, FUTA, state unemployment, workers comp and a health contribution are in. Divided by hours you can actually sell, that is $45.94. Get both numbers before you hire.
Get the true cost →Break-Even Calculator
How many jobs this month cover the bills and still pay you. Overhead over gross profit per ticket, checked against the working days you actually have. Most shops find out they are booked out before they earn a dime.
Get my number →Material Calculator
Ten takeoffs — concrete, mulch, gravel, paint, roofing, drywall, sod, fence, decking, tile — that keep going after the quantity. Waste factor, supplier units, your cost, your markup, and the margin that markup really gives you.
Run a takeoff →Job Profit Calculator
What the job made after burdened labor, materials, subs, rental, permits, dump fees, fuel, the warranty trip and the card fee. Then the number that matters more than margin: gross profit per labor hour.
Cost a job →Lead Cost Calculator
A $45 lead you win one time in five is $225 a booked job. On a $450 ticket at 45% margin you kept $202.50, so that job put you $22.50 down. Three numbers in, the truth out, three channels side by side.
Run the numbers →Payment Fee Calculator
A $6,400 invoice paid by card on Square costs $211.50. Paid by bank transfer on Stripe it costs $5.00. Compare Square, Stripe, PayPal, QuickBooks, Jobber, Wave and Helcim on your real volume, plus the surcharge math.
See what fees cost →Paperwork in 60 seconds
The document, printed, with no subscription attached to itEstimate Generator
Scope, and more importantly exclusions. Price it as one number or three options the customer picks from. Attach photos of what you found under the sink. Get it signed on the screen with a finger before you pull out of the driveway.
Make an estimate →Invoice Generator
No cap on how many you make and no watermark on the PDF. Save a draft, reopen it a week later, duplicate it for the repeat customer, keep a price book of your usual lines, take a deposit, add a late fee, flip it to a paid receipt.
Make an invoice →Contract Generator
A real service agreement in plain English: trade template, parties, price and draw schedule, change-order and price-escalation clauses, stop-work rights, warranty, signature blocks. Free to build and free to download, no paywall on the PDF.
Build my contract →Change Order Generator
The extra work is where the money goes missing. Break it into labor, materials, equipment and sub lines, put overhead and profit on at the end, add the days it costs you, attach the photo, and get it signed before you pick the tool back up.
Write a change order →Demand Letter Generator
The last letter before this gets expensive. Both addresses, the contract reference, every invoice listed with its date and days past due, the interest your terms allow with the arithmetic shown, a response deadline and a certified-mail block.
Write the letter →Get found, get paid
Reviews, codes, reminders, and the numbers underneath themGoogle Review Link + QR Code
Google gives every business a one-tap review link for nothing. This builds it from a Place ID or a g.page short link, turns it into a print-resolution QR code, prints a counter card, and writes eleven request messages you can copy.
Get my link + QR →QR Code Generator
A static QR code made on your own device is just an image, and nobody can switch it off. URL, phone, text, WiFi, plain text or a contact card. SVG vector export for the sign shop, logo embed, contrast check, batch mode, print sheets.
Make a permanent QR →Payment Reminder Generator
Four stages on a clock instead of on a mood: the day-after nudge, the day-eight firm notice that names the late fee, the final notice that pauses future work, and a certified-mail demand letter. Late-fee calculator and AR aging included.
Get paid →Missed Call Calculator
Nobody leaves a voicemail any more; they call the next name on Google. At a $425 ticket and a 45% close rate, one unanswered ring is about $134. Ten a week is $69,615 a year. Then it works out the break-even on paying somebody to pick up.
See what voicemail costs →Quarterly Tax Calculator
For most one-person trades businesses it lands between 20% and 30% of net profit once a state is in the mix. Get the percentage to sweep off every payment the day it clears, four dated 2026 amounts, and the safe-harbor number that stops the penalty.
Work out my set-aside →Run the business
Download the file. It is yours. It works with the wifi off.PHIT Simple CRM — the free CRM you download and own
Replaces: Jobber $49–$699/mo plus $29 per extra user, Housecall Pro $79–$329/mo, ServiceTitan $245–$500 per tech per month. August 2026.One HTML file. Customer, address, what you quoted, the price, the date you sent it, the next follow-up, the status and the notes, plus win rate, average ticket and revenue by lead source. The quote you forgot to chase is the one that cost you the job, and that is the whole feature a solo contractor is really paying $49 a month for.
See the free CRM →PHIT Expense + Mileage Tracker — every deduction, one file
Replaces: MileIQ at $13.99/mo after a 133% rise in under a year, and QuickBooks Online at $20–$340/mo. August 2026.The 2026 IRS rate is split: 72.5 cents a mile through June 30, then 76 cents from July 1. Every trip has to be priced by its own date, so a 12,000-mile year split 6,500 before July and 5,500 after is worth $8,892.50, not the $8,700 a flat spreadsheet gives you. Log expenses by category, log trips with date, destination and purpose, watch the year-to-date deduction add up, export IRS-ready CSVs.
See the expense tracker →PHIT Time Clock — a time clock nobody can charge you per head for
Replaces: QuickBooks Time at $20/mo plus $10 per user — about $60/mo for a four-person crew. August 2026.Big clock-in buttons per worker with live timers. Every punch carries a job and a cost code, so the hours land in your job costing instead of in a notebook. The week comes out split into regular, overtime and double-time under whichever state's rules you pick, timesheets get signed, and payroll gets a CSV. No GPS, so nobody's location is tracked, and nobody's hours touch a cloud.
See the free time clock →Want to see what we actually do?
We build websites for service businesses. Click into a live sample site for your trade — plumber, electrician, HVAC, roofer, and nine more — and see the quality for yourself.
Why are these free?
Fair question, and the answer is not complicated. We are PHIT Web. We build websites for service businesses, and we win work in an unusual way: we build your homepage first, free, and you only pay if you love it. Giving away tools runs on the same logic. A plumber who searches “what should I charge per hour” at ten at night is exactly the person we want to meet, and building something genuinely useful is a better introduction than an ad.
Here is the part worth being specific about, because “free” usually has fine print. Nothing here is gated: there is no page where the numbers stop until you enter an email. Nothing here is sold: we do not sell, rent or share data, and there is no data to sell, because nothing you type reaches us in the first place. No email address is required anywhere on this site to use anything on this page. The only thing we ask is that if you ever need a real website, you think of us.
What it costs us is hosting, and hosting a page that does no server work is close to nothing. There is no per-user cost to us because there are no users in any database sense. That is why we can say “free forever” without it being a marketing line with an expiry date attached: the economics do not change when a thousand more people use it.
Got an idea for a tool that would make your week easier? Suggest a tool. If it helps one trade, it probably helps thousands, and several of the 21 above started as an email from somebody in a truck.
When should you pay for software instead?
These tools have a ceiling, and we would rather you hit it here, reading, than three weeks into a job with a crew waiting on you. There are five situations where the honest advice is to close this page and go buy the paid product. If any of them describe you, do that. A $79 a month bill that fixes a real problem is cheap.
You need to take a card at the kitchen table
Nothing here moves money. We make the invoice; we cannot charge the card, run the tap, or deposit anything. If getting paid on the spot is what closes your jobs, you need a processor, and probably one wired into your invoicing. Square, Stripe or the payments built into Jobber and Housecall Pro all do this. Run your volume through the payment fee calculator first so you at least buy the cheap one.
You have crews to dispatch and trucks to find
Three vans, a schedule that moves twice a day, and customers ringing to ask where the tech is. That is dispatch software, and it needs live GPS, drag-and-drop scheduling and an app in every truck. Our time clock deliberately has no GPS, which means it cannot prove anybody was on site. ServiceTitan at $245 to $500 per tech a month exists for this and it earns its money at that size.
Two people need to be in the same records at once
Our CRM is one file on one machine. Your office manager cannot be updating a customer while you are looking at it in the driveway. There is no sync, no shared database and no conflict resolution, because there is no server. The moment a second person needs live access, you have outgrown this and a multi-user tool is the answer.
Your bookkeeper needs to be inside it
We export CSVs, which a bookkeeper can import. What we cannot do is let them log in, reconcile against your bank feed, chase a mis-categorised expense or close your books. If you have someone doing your books monthly, proper accounting software pays for itself in their hours alone. QuickBooks Online runs $20 to $340 a month after the August 2026 increase.
You want reminders going out while you sleep
Our payment reminder generator writes the message. You still have to send it. Same with review requests: we build the link and the script, and somebody has to press send. Automation is genuinely worth paying for if the alternative is that it never happens. NiceJob at $75 a month automates review requests; Podium at $399 to $599 does more and costs like it.
The general rule
Pay when the software has to act while you are not there, or when more than one person has to be inside the same data. Everything else — working out a price, printing a document, doing a calculation, keeping a list — a browser has been able to do for years, and charging a subscription for it is a business model, not a technical requirement.
What the paid equivalents cost, August 2026
Every price below is from the vendor's own published pricing as of August 2026. Prices move, sometimes hard: MileIQ went up 133% in under a year, and QuickBooks Online raised prices again in August 2026. Check before you sign anything.
| What it does | Product | Price, August 2026 | Free tool here |
|---|---|---|---|
| Field service CRM, quoting, scheduling | Jobber | $49–$699/mo, plus $29 per extra user | Free CRM |
| Field service CRM and dispatch | Housecall Pro | $79–$329/mo — cancellation requires a phone call | Free CRM |
| Enterprise field service and job costing | ServiceTitan | $245–$500 per tech per month | Job Profit Calculator |
| Books, reporting, estimated tax | QuickBooks Online | $20–$340/mo after the August 2026 increase | Quarterly Tax Calculator |
| Crew time tracking and timesheets | QuickBooks Time | $20/mo + $10 per user — about $60/mo for four | Time Clock |
| Review requests and messaging | Podium | $399–$599/mo | Review Link Generator |
| Automated review requests | NiceJob | $75/mo | Review Link Generator |
| Invoicing | Invoice Simple | $6.99–$21.99/mo — three invoices a month on the cheapest plan | Invoice Generator |
| Invoicing | Invoice2go Starter | 30 invoices a year | Invoice Generator |
| Contractor estimates and invoices | Joist | $10–$32/mo | Estimate Generator |
| Electronic signature | DocuSign | $3–$8 per envelope over the plan cap | Contract Generator |
| Legal document templates | LawDepot | About $35–$50/mo | Contract Generator |
| Legal document templates and attorney Q&A | Rocket Lawyer | $39.99–$59.97/mo | Change Order Generator |
| Demand letters for unpaid invoices | Levelset | $59 per demand letter | Demand Letter Generator |
| Automatic mileage tracking | MileIQ | $13.99/mo, after a 133% rise in under a year | Expense Tracker |
| QR codes and short links | Bitly | $35/mo for ten QR codes a month | QR Code Generator |
| Material takeoff | Takeoff software, typical | $200–$500/mo | Material Calculator |
Prices as published by each vendor in August 2026 and correct on the day this page was written. They change without much warning, so treat these as a starting point for your own check rather than a quote. Calculator outputs on this site are estimates for planning, not tax or legal advice.
Common questions
Are these tools really free, or is there a catch later?
They are free, and there is no later. There is no trial clock, no card on file, no free tier that gets throttled once you use it enough to depend on it. PHIT Web builds websites for service businesses, and these tools are how the right people find us. Some of them eventually hire us for a site and most never do, and both of those outcomes are fine. The tools cost us hosting and nothing else, because there is no server doing work when you use one.
Do I have to make an account or give you an email address?
No. There is no signup form on any of the 21 tools, no email gate in front of a PDF, and no watermark you pay to remove. Open the page and the tool is already sitting there with sensible numbers in it. If you want a tool to remember your business name and logo between visits, there is an opt-in checkbox that saves it in your own browser on that one device, and clearing your browser data wipes it.
Where does my data go when I type it into one of these?
Nowhere. Every calculation and every document is built by JavaScript running on your own device, and there is no database behind any of it. Customer names, prices, wages, invoice amounts and signatures never leave the browser. The only outbound requests an ordinary tool page makes are for Google Fonts and our analytics tag, and analytics never receives anything you typed. The three downloadable apps make no outside requests at all, which is why they still work with the wifi switched off.
What would the paid versions of these 21 tools cost me a month?
As of August 2026, published pricing runs like this. Jobber is $49 to $699 a month plus $29 for each extra user. Housecall Pro is $79 to $329 a month. ServiceTitan is $245 to $500 per technician per month. QuickBooks Online is $20 to $340 a month after the August 2026 increase, and QuickBooks Time is $20 a month plus $10 per user. Podium is $399 to $599 a month and NiceJob is $75. Invoice Simple is $6.99 to $21.99. Joist is $10 to $32. LawDepot is roughly $35 to $50 and Rocket Lawyer is $39.99 to $59.97. MileIQ is $13.99, Bitly is $35, and takeoff software runs $200 to $500. A one-truck shop that bought a normal-looking stack of that would be paying somewhere between $150 and $400 a month.
Which tool should I open first?
Depends on what hurts. If you are busy and still not making money, start with the hourly rate calculator, then markup vs margin, then the job profit calculator, in that order. If the paperwork is the problem, start with the estimate generator, then the invoice generator, then the contract generator. If the phone is quiet, start with the missed call calculator, then the review link generator, then the lead cost calculator before you spend another dollar on Angi or Thumbtack.
Do these work on a phone in a driveway?
Yes. Every page is built for a 390 pixel wide screen first, the buttons are big enough for a work glove, and the estimate and change order forms take a finger signature on the screen. Printing to PDF works from the phone share sheet on both iOS and Android. Once a tool page has loaded, most of them keep working if you lose signal partway up a driveway, and the three downloadable apps work with no signal at all.
What happens to my files if PHIT Web goes away?
Nothing happens to the ones you already saved, because we never had them. Any PDF you printed is on your device. Any CSV you exported is on your device. The CRM, the expense tracker and the time clock are single HTML files you can right-click and save to your desktop, and a saved copy keeps running for as long as you own a browser, with no connection to us at all. That is the honest version of what most software calls data portability.
The Best Free Tool We Make? Your Homepage.
Send us your business name and trade. In about 48 hours you will be looking at your own homepage — your name, your town — free. You pay nothing unless you love it. $997 flat for one page, $2,495 for five. You own every file.
Show Me My Homepage — Free